Secretary I

Position Information
Working Title Secretary I
Role Title Admin and Office Spec I - 19011
Job Open Date 04-30-2014 Job Close Date
Jobs close at 5pm EST. 05-07-2014

Job Type Detail

Definition Full-Time Salaried - Non-Faculty- FTS-1 Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)? No Hiring Range $27,571 Agency Indigent Defense Commission (848)
Agency Website http://www.indigentdefense.virginia.gov Location Virginia Beach - 810 Sublocation Position

Number 30236 Job Posting Number 0078991 Does this position have telework options? No Type of Recruitment

Definition General Public - G Job Type

Definition Full-Time (Salaried) Pay Band Job Description The Virginia Indigent Defense Commission (VIDC), a Commonwealth of Virginia Independent Agency which provides legal representation to indigent criminal defendants through the administration of a state public defender system and the certification of court appointed counsel, is now accepting applications for the position of Secretary I for the Virginia Beach Public Defenders Office. The qualified candidate will provide administrative and clerical support for attorneys, investigators and sentencing advocates in the Public Defenders office. The Secretary position reports to the Public Defender of the Virginia Beach Office and is employed at will. The successful candidate will be subject to fingerprint based criminal background checks.

Duties for the position include greeting persons entering the Public Defender Office as well as operating a multiline telephone to answer, screen and forward calls, providing information to callers, taking messages and scheduling appointments. Additional qualifications include typing a variety of documents to include but not limited to memos, letters and various types of legal documents, maintaining a filing and record keeping system, collecting, sorting, distributing, and preparing mail and communicating and interacting with public defender office colleagues, clients and judicial system personnel.

Minimum Qualifications The position requires a working knowledge of office practices and procedures as well as creating and editing, letters, memos and legal documents. Experience in use of computer software to include word processing, spreadsheet and database applications are needed and experience using Microsoft applications to include, Word and Excel. The qualified candidate will have experience with creating and managing an electronic and manual filing system, and skills in keyboarding. The qualified candidate will have the ability to communicate effectively both orally and in writing and work independently and dependently in a fast paced, team driven environment. Preferred Qualifications Preferred qualifications include prior experience providing administrative and clerical support in a criminal justice and/or legal environment and fluency in Spanish. Special Requirements Special Instructions to Applicants Applicants should submit a complete state application, resume, cover letter and references online via the Virginia Jobs Site.

Required Applicant Documents
Resume
Cover Letter