Office Services Specialist 01315

Role Title Admin and Office Spec II - 19012
Job Open Date 04-25-2014 Job Close Date Jobs close at 5pm EST. 05-05-2014 Job Type Detail

Definition Full-Time Salaried this position funded in whole or in part by the American Recovery & Reinvestment Act ( Hiring Range Negotiable to $30,000 Agency Dept of Health (601) Agency Website www.vdh.state.va.us//lhd/portsmouth Location Portsmouth - 740 Sublocation Position Number 01315 Job Posting Number 0078438 Does this position have telework options? No Type of Recruitment

Definition General Public - G Job Type

Definition Full-Time (Salaried) Pay Band 02 Job Description The Portsmouth Health Department is seeking an Office Services Specialist to serve as a Deputy Registrar for Vital Statistics & point of contact for program information for internal and external customers. Duties include: explaining regulations and requirements for reporting, changing or releasing information. Reviews birth & death certificates for completeness, assigns control numbers, signs certificates; issues certified copies of certificates to eligible applicants; issues burial transit, disinterment, reinterment permits, in accordance with applicable policies and regulations. Additional duties include accepting and posting payments utilizing cash registers and credit card systems, ensuring accurate and timely entries of service-billing-data and professionally greeting and interacting with clients in ascertaining health needs. Assists Vital Statistics clients with paternity declarations and/or name changes. Performs administrative tasks unrelated to Vital Records as required.

Minimum Qualifications High School graduate, GED or equivalent required. Certified Deputy Registrar required. Must have working knowledge of general office procedures. Must possess proficient computer skills, specifically Windows, MS Word and Excel. Ability to communicate effectively both orally and in writing as well as organize and prioritize tasks, manage multiple projects and complete assignments in a timely manner. Requires experience in customer service, recordkeeping, filing, handling money. Ability to operate telephone, computer, credit card machine, calculator, copier and fax. Capable of working closely with peers, interacting with the public, organizing and prioritizing. Ability to work independently as well as on a team. Must be able to interpret, adhere to and explain policies and procedures.

Preferred Qualifications Prefer previous experience within a medical setting. Understanding of medical office practices desired. Experience with medical/vital records retention process and basic ICD9 and CPT coding desired. Experience in purchasing process. Bilingual in English and Spanish desired. Understanding of medical terminology helpful.

Special Requirements Employment contingent upon successful background investigation. Successful candidates will be required to receive favorable employment eligibility verification via E-Verify, a Department of Homeland Security system, and must also complete Form I-9. Any interviewed candidate must sign a release that authorizes the Virginia Department of Health to obtain information related to applicants work history, educational credentials, and criminal background.

Special Instructions to Applicants A complete application, including all previous employment, salary history, and education must be submitted on-line via www.vdh.virginia.gov for consideration. No faxed, mailed or emailed applications will be accepted.

Applications with incomplete answer fields (i.e. see resume, incomplete salary history, etc.) will be screened as incomplete. No phone calls to discuss applications will be accepted.

Required Applicant Documents
Documents Resume
Cover Letter

Contact Information Name Tanya Weaver Phone Fax Email: tanya.weaver@vdh.virginia.gov

TO APPLY COPY AND PASTE LINK INTO BROWSER:
https://jobs.agencies.virginia.gov/applicants/jsp/shared/position/JobDetails_css.jsp?postingId=934795