Accounts Payable Trainee - Norfolk - T. Parker Host

Accounts Payable Trainee

Norfolk, VA


Job Description

Job Summary: Responsible for all functions related to accounts payable including processing and payment of vessel related invoices and office related expenses. Additional responsibilities include daily maintenance of FileBound (document processing/storage system) and daily reconciliation of pertinent general ledger accounts.

Essential Duties and Responsibilities:
• Process and code vessel invoices to the file related to a specific port call by using the document processing/storage system (FileBound)
• Coordinate with the DA (Disbursement Accounting) Department and the Operations Department to ensure that the expenses for each vessel have been recorded accurately so that they will be billed appropriately
• Exercise critical thinking skills to evaluate the services billed on the invoice to ensure proper billing to the right customer
• Manage high volume workflow while supporting requests by the DA Department and Operations Department while maintaining tight deadlines
• Communicate with numerous vendors throughout the country regarding issues with incoming invoices
• Process weekly check runs
• Support the Operations Department personnel located in 15 offices throughout the United States
• Support the DA Department personnel to ensure that team goals are met and DAs are processed in a timely manner

Skills & Requirements

Education, Knowledge, Experience, Skills and Abilities Required:
• Basic understanding of Accounting concepts and principles required
• Previous experience in Accounts Payable preferred
• Associates (or higher) Degree in Accounting preferred
• Experience with QuickBooks accounting software preferred
• Proficiency with Microsoft Outlook, Word, and Excel required
• Very strong organizational skills, attention to detail, and commitment to accuracy
• Diligent work ethic; consistent in meeting goals and deadlines
• Able to multi-task and work in a fast-paced team environment efficiently and professionally
• Team player with positive attitude and a desire to learn
• Display initiative and follow-through on all tasks and deadlines

Physical Requirements:
• Sitting for long periods of time at a computer, reaching, handling/using equipment and keyboards
• Standing, walking, crouching, kneeling, light lifting of office supplies and equipment
• Communicating verbally, and responding to visual and audio prompts in various settings